oolak / Use cases / Shadow IT
Shadow IT

Which of our servers has everyone forgotten about?

Every organisation has systems that slipped off the list: a test server from an old project, a subdomain nobody remembers, a cloud machine that was never registered. oolak finds them and gives each one an owner.

Everything visible from the internet, with its owner.
Today

What usually happens

  • The inventory says one thing and the scanner says another.
  • Old subdomains keep pointing at services nobody maintains.
  • Unmanaged hosts never receive patches because nobody knows they exist.
With oolak

What changes

  • Your inventory matches what is really running.
  • Forgotten services are closed before someone else finds them.
  • Every asset has a name, an owner and a purpose.
With oolak

How it works, step by step

  1. Confirm what is yours

    You approve your root domains and IP ranges, and oolak suggests the ones it has already seen.

  2. Discover the rest

    Certificate logs, DNS and internet search engines reveal names and services you didn't know about.

  3. Compare with the inventory

    Hosts that are scanned or discovered but missing from your inventory are listed separately.

  4. Assign an owner

    Each new asset is linked to a team, or turned into a task to register or retire it.

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For engineers

Technical details

How are unmanaged hosts detected?
Every IP a scanner touched is recorded. Addresses that have no matching asset in NetBox, VMware or the cloud inventories are shown as unmanaged, and clicking one opens a form to register it.
Are third-party services reported as ours?
No. Names that belong to vendors or service providers are classified as third party and hidden from the default views, but kept for reference.